How I Make Time For Everything (as an entrepreneur)

Have you ever wondered how some entrepreneurs are able to make so much progress in their business but still have time for working out, hobbies, spending time with friends and family and practically anything they want?

Well, today I’ll show you exactly how I make time for everything, even as an entrepreneur, so that I can live the life I want.

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But before I do that, you need to understand systems thinking because this is the foundation of living a life of freedom AND growing your business.

I’ll keep it short and sweet - a system is a set of things that work together as a whole to achieve a certain outcome.

Every system is made up of several elements and looks like this;

( Input → Process → Output → Feedback ) * environment

This is a simple system but it can get far more complex with multiple feedback loops, different inputs and multiple other systems influencing it (the other systems influencing it are the environment).

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But it can also be simplified even further into;

Input → Process → Output

However, there can be a problem with getting this simple.

For a lot of systems, you miss crucial details in how the system works.

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For example, how the feedback loops influence the inputs or how the environment influences the system as a whole - at the same time, a lot of systems will operate just fine under the most simple version.

For example, you could have a sales system that looks like this;

Client books a call (input) → sales call (process) → client closed (output)

And that system is correct, it’s true and it’s right, but…

If your output is low, which in this example means if you don’t close many clients, then there could be a feedback loop that mentally plays in the beliefs of the person taking the sales calls, making them more likely to close less and less sales calls.

Or there could be a feedback loop of it motivating them to learn and improve so that they can close more calls.

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In this, you must also consider the environment.

There are other systems in the business which will affect this system - for example your lead generation system.

If your lead generation system has the goal of generating leads, then its output could be to book calls, which is the input of your sales system.

Hence, if your lead generation system is crap, and its output is low (you don’t book a lot of calls), then your sales system is limited by its low input (booked calls).

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That is systems 101 in a nutshell.

Super simple, super important - because if you want to make time for everything you need to make systems for everything.

And I mean everything.

From your meals to the gym program you follow to how you spend your morning to how you work and what you on to every single aspect of your business and how you spend your time.

Every single thing in your life, that you care about, that you want to improve and get good results in - or that matters for you getting good results - should have a system.

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Think about what a system is…

It’s an input, a process and an output.

Essentially, you do x and you get y.

And since you know that if you do x you’ll get y, systems allow not only for replicability, but they allow for iteration and improvement.

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If your output isn’t what you want, maybe you want 2y and not y, then you can change your input to z or improve the process x is ran through.

For example;

If your sales system is:

Book call (input) → sales call (process) → client closed (output)

And you’re not happy with the amount of clients you’re closing, you can do 3 things;

1. Increase the number of calls you book (x → 2x)
2. Stop booking calls and try another qualification process (x → z)
3. Improve the process and get better at sales calls

If you mess around and try these 3 things, you’ll be able to see if y (your desired output, the number of clients you close) increases or not.

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Like I said, systems allow for replicability but also iteration and improvement - so you can measure the outputs and make adjustments to the inputs or processes until you’re happy with the output.

But how does this help you make time for everything?

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Well, systems remove guesswork and improve efficiency.

They quite literally make things take less time, but, since they also allow you to measure the outputs, you can change the inputs until you’re getting enough outputs to actually start working less and making time for everything else.

You can also create systems for how you work, when you work and how you schedule your life, meaning you can start to take control of all your inputs and outputs and consciously make time for the things you want to make time for.

For example, you could have a system that ensures every Saturday you can take the day off and do whatever you want, or a system that ensures you can train at 10am when the gym is least busy.

You can, and should, build systems for everything.

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Without a system, you have no control. You have no influence. You’re not sure what inputs create what output or how to change your inputs to create different outputs.

Without a system, it’s not up to you what you have time for or what results you get.

If you want to make time for everything as an entrepreneur and still grow your business, build systems.

— Ross

PS: If you want me to help you build systems in your life and business to take both you and your business to the next level in 90 days, click here to apply to work with me.​

Don’t let your business control you, instead, take control of it.

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